Automated Flood Warning Systems (AFWS)
Published on AidPage by IDILOGIC
on Jun 24, 2005
Purpose of this program:
The objective of the Automated Flood Warning Systems Program is to provide funding to communities with flood or flash flood problems that affect safety of life and property to assist them in creating, renovating, or enhancing Automated Flood Warning Systems (AFWS).
Possible uses and use restrictions...
The funds are used by entities who can demonstrate they have significant flood and flash flood risk, and ability to operate and maintain an AFWS. Data received by the NWS will be redistributed to the public without restrictions.
Who is eligible to apply...
Eligible applicants are States, counties, municipalities, educational institutions, and non-profit organizations.
The applicant must describe the organizational entity that will administer the AFWS on a long-term basis. Documentation may also include a copy of by-laws for non-profit organizations, or other supporting documentation that affirms the viability of the organization.
Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.
About this section:
This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy.
For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree,
3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible.
Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they
Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications
are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs,
the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.
How to apply...
The applicant must submit a Standard Form 424 and other associated forms. Application packages are available at http://www.ofa.noaa.gov/%7Egrants/appkit.html. Along with the forms described above, the applicant must provide a statement of work, project description, and a detailed budget narrative and justification. Each application must be submitted to NOAA/NWS; 1325 East-West Highway, AFWS Program Manager W/OS31, Room 13396, Silver Spring, MD.
Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.
An initial administrative review/screening will be conducted to determine compliance with requirements/completeness. All proposals will then be evaluated and individually ranked in accordance with the assigned weights of published evaluation criteria by an independent peer panel review. Three to seven NOAA/NWS experts may be used in this process. The merit reviewers ratings are used to produce a rank order of the proposals. The Selection Official selects proposals after considering the peer panel reviews and selection factors listed in the Federal Register Notice. In making the final selections, the Selecting Official will award in rank order unless the proposal is selected out of rank order based upon one or more of the selection factors.
Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check.
Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office,
or by an authorized county office. The assistance may pass through the initial applicant for further distribution by
intermediate level applicants to groups or individuals in the private sector.
Deadlines and process...
Proposals must be received by the NOAA/NWS no later than 5:00 p.m., Eastern Daylight Savings Time, October 21, 2004.
When available, this section indicates the deadlines for applications to the funding agency which will
be stated in terms of the date(s) or between what dates the application should be received.
When not available, applicants should contact the funding agency for deadline information.
Range of Approval/Disapproval Time
Review of proposals will occur during November and December 2004, and funding should begin during spring 2005 for most approved projects. April 1, 2005, should be used as the proposed start date on proposals, unless otherwise directed by the Program Officer.
No preapplication coordination is required. However, since proposals must demonstrate a level of coordination with the local NOAA/NWS forecast office and/or River Forecast Center, it is strongly recommended that applicants discuss potential interactions with relevant NOAA/NWS personnel prior to submission. This program is excluded from coverage under E.O. 12372.
This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units
prior to the submission of a formal application to the federal funding agency.
In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission
of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or
applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).
Grant period is 12 months for this program. Award of a grant does not preclude the applicant from applying for subsequent grants.
In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.
Who can benefit...
Since the basic goal of the AFWS program is to effectively reduce loss of life and damage resulting from flooding, benefits accrue to the general public.
About this section:
This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.
What types of assistance...
The funding, for fixed or known periods, of specific projects. Project grants can include fellowships, scholarships, research grants, training grants, traineeships, experimental and demonstration grants, evaluation grants, planning grants, technical assistance grants, survey grants, and construction grants.
How much financial aid...
Range and Average of Financial Assistance
$25,000 to $97,240. Average: $72,800.
This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.
(Cooperative Agreements) FY 03 actual: $437,240; FY 04 est $534,000; FY 05 est $500,000.
The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.
Note: This 11-digit budget account identification code represents the account which funds a particular program.
This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.
Examples of funded projects...
Integrated Flood Observing and Warning Systems in Virginia, Pennsylvania, West Virginia, Kentucky, North Carolina, and New York.
About this section
This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.
AFWS have been credited with saving numerous lives and millions of dollars of property by giving participants and users the ability to obtain real time rain and stream gage data. AFWS funds have been used to purchase rain gages and communications equipment to support operational warning systems in areas with a high flash flood risk.
Criteria for selecting proposals...
Selection criteria are announced within solicitations published in the Federal Register. Examples of criteria are flood risk, technical merit, qualification of applicants, and cost effectiveness.
Length and Time Phasing of Assistance
The award period shall not exceed 12 months, with an anticipated start date of April 1, 2005. Applications to supplement existing AFWS are eligible to compete with applications for new awards. If an application is awarded, the NOAA/NWS has no obligation to provide additional funding in connection with that award in subsequent years. Funds shall be spent during the award's budget period unless the applicant requests and justifies an extension prior to the period of award, and the request is approved by NOAA Grants Office. Funds shall be disbursed through the Automated Standard Application for Payments (ASAP) System.
Formula and Matching Requirements
This program has no matching requirements. Projects are accepted at up to 100 percent Federal share.
A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.
Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.
In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.
Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.
Post assistance requirements...
Progress and financial reports are required semi-annually. Final reports are due within 90 days of the expiration of the award.
This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), recipients that are States, Local Governments, Nonprofit Organizations (to include Hospitals), and Institutions of Higher Learning shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 U.S.C. 7501-7507). Commercial organizations shall be subject to the audit requirements as stipulated in the award document. In accordance with the provisions of OMB Circular No. A-133, (Revised, June 27, 2003); Audits of States, Local Governments, and Nonprofit Organizations; nonfederal entities that expend financial assistance of $500,000 or more in Federal Awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for the year, except as noted in Circular No. A-133.
This section discusses audits required by the Federal agency.
The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133.
These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year,
as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period,
rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).
Financial records and supporting documents and all other records, i.e. property, performance work products, patents, etc. pertinent to the agreement shall be maintained for a period of 3 years from the date of the approved financial report.
This section indicates the record retention requirements and the type of records the Federal agency may require.
Not included are the normally imposed requirements of the General Accounting Office.
For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C.
For other programs, record retention is governed by the funding agency's requirements.
15 U.S.C. 313; 33 U.S.C. 883d.
This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).
Regulations, Guidelines, And Literature
Allowable cost will be determined in accordance with OMB Circular A-87 for State and local governments and Indian Tribes; OMB Circular A-122 for nonprofit and for-profit organizations; OMB Circular A-21 for institutions of higher education; and 48 CFR Part 31 for commercial organizations. Financial assistance management will be in accordance with 15 CFR Part 14 for institutions of higher education, hospitals, and other non-profit and commercial organizations, and with 15 CRF Part 24 for state and local governments.